Ultimate Guide to Securely Packing and Transporting Valuable Artworks in the UK
Understanding the Importance of Proper Packing
When it comes to shipping valuable artworks, the importance of proper packing cannot be overstated. Whether you are an artist, a collector, or a gallery owner, ensuring that your artworks arrive at their destination undamaged is crucial. The process involves more than just wrapping the artwork in some paper and sending it off; it requires careful planning, the right materials, and a bit of expertise.
Choosing the Right Materials
To pack your artworks securely, you need the right materials. Here are some essential items you should have:
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Packing Materials Checklist
- Archival Paper: Acid-free paper like glassine or Tyvek to protect your artwork from chemical damage[1].
- Bubble Wrap: To provide cushioning and protect against shocks.
- Cardboard Tubes: For rolling artworks, ensuring they are 4 inches longer than the shortest side of the artwork and wide enough to accommodate the rolled diameter[1].
- Packing Tape: Strong, durable tape to secure the roll and the tube.
- Craft Paper or Table Cloth: For protecting the work surface.
- Tissue Paper: For additional layering and protection.
- Outer Box: If you choose not to roll your artworks, a sturdy box that fits the artwork snugly.
Step-by-Step Guide to Rolling Artworks
Rolling artworks is a cost-effective and safe way to ship them, especially for international destinations.
Step One: Prepare Your Workspace
Lay out a large, flat surface covered with craft paper or a clean table cloth. This will be your work area where you can handle your artworks without damaging them.
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Step Two: Layer Archival Paper
Place 2-3 layers of archival paper (like glassine paper) on your work surface. These layers will provide an extra level of cushioning and protection for your artworks. Make sure the paper is at least 2 inches larger than your largest artwork on all sides[1].
Step Three: Position Your Artwork
Lay your largest artwork on the archival paper. For artworks on paper (drawings, photographs, prints, watercolors), place the image side face-up. For artworks on fabric-based materials (canvas, linen), place the painted side face-down to prevent cracking during transit[1].
Step Four: Add Additional Layers
Continue adding layers of archival paper and artworks, ensuring each layer is facing the same direction. This process helps in protecting each artwork from damage.
Step Five: Roll the Artworks
Align the artworks so that the bottom right-hand corner of each work matches up. Roll the artworks gently but firmly, starting from the aligned corner. Use artist tape to secure the roll, making sure to create a tab for easy removal[1].
Step Six: Use Bubble Wrap and Cardboard Tubes
Wrap the rolled artworks in bubble wrap to fill any gaps between the tube’s inner walls and the artworks. Slide the roll into the cardboard tube, ensuring it is snug but not too tight. Seal the tube with a cap and secure it with packing tape[1].
Alternative: Using Boxes for Shipping
If rolling is not an option, using a box is the next best method.
Choosing the Right Box
Select a box that is slightly larger than the artwork to allow for padding. Ensure the box is sturdy and specifically designed for shipping artworks.
Packing the Box
Place the artwork in the center of the box, surrounded by layers of bubble wrap or tissue paper. Fill any empty spaces with packing materials to prevent movement during transit.
Securing the Box
Close the box and seal it with packing tape. Make sure the tape is applied in a star and circle formation to prevent it from peeling off easily[1].
Ensuring Safe Transport
Safe transport is as crucial as proper packing.
Using a Reliable Shipping Company
Companies like PACK & SEND specialize in shipping delicate and valuable items, including artworks. They offer bespoke packaging solutions, customs assistance, and insurance to protect against loss or damage[2].
Insurance and Customs
Ensure that your artworks are insured during transit. Companies like PACK & SEND provide loss and damage protection, giving you peace of mind. They also handle customs documentation, making the process smoother[2].
Tips for Avoiding Damage
Here are some practical tips to avoid damage during shipping:
Use Acid-Free Materials
Always use acid-free materials like glassine paper to prevent chemical damage to your artworks[1].
Avoid Over-Tightening
When rolling artworks, avoid making the roll too tight, as this can cause cracking or damage due to pressure changes[1].
Fill Empty Spaces
Ensure that there are no empty spaces in the box or tube that could allow the artwork to move during transit. Use bubble wrap or tissue paper to fill these spaces[1].
Label Clearly
Label the package clearly with “Fragile” and “Handle with Care” to alert handlers to the delicate nature of the contents.
Real-Life Examples and Testimonials
Companies like PACK & SEND have a proven track record of safely shipping valuable artworks.
Testimonial from PACK & SEND Client
“Pete Marsh Art used PACK & SEND Salford Quays to ship artwork to and from the USA previously and I was extremely happy with their service. More recently, I sent two paintings to the USA and PACK & SEND were excellent. If you want artwork packed and sent across the world safely and securely, then I would strongly recommend PACK & SEND”[2].
Comparative Analysis of Shipping Methods
Here is a comparative analysis of rolling versus boxing for shipping artworks:
| Method | Rolling | Boxing |
|---|---|---|
| Cost | Generally cheaper due to reduced shipping weight and size[1] | Can be more expensive, especially for large or heavy artworks |
| Space | More space-efficient, especially for long or large artworks[1] | Requires a box that fits the artwork snugly, which can be bulky |
| Protection | Provides good protection if done correctly, with layers of archival paper and bubble wrap[1] | Offers excellent protection if the box is well-padded and sealed properly |
| Ease of Use | Requires some skill and patience to roll the artworks correctly[1] | Easier to pack, especially for smaller artworks |
| Shipping Time | Can be faster due to the smaller size and weight of the package[1] | May take longer due to the larger size and weight of the box |
Shipping valuable artworks requires careful planning, the right materials, and a bit of expertise. Whether you choose to roll your artworks or use a box, ensuring that each step is done correctly is crucial. By following these guidelines and using reputable shipping companies, you can ensure that your artworks arrive at their destination safely and securely.
Final Tips and Advice
- Make Sure: Always double-check the measurements and weight of your artworks to estimate shipping costs accurately[1].
- Use the Right Materials: Invest in high-quality packing materials like acid-free paper, bubble wrap, and sturdy cardboard tubes or boxes.
- Choose a Reliable Shipping Company: Companies like PACK & SEND offer comprehensive services that include packing, shipping, and insurance, making the process much easier and safer[2].
- Label Clearly: Clearly label your package as “Fragile” and “Handle with Care” to ensure handlers treat it with the necessary care.
By following these tips and guidelines, you can ensure that your valuable artworks are shipped safely and securely, whether within the UK or internationally.